Timefolio connects service capture, service types with dedicated rates, AI-assisted navigation, approval, invoicing and reporting in one end-to-end workflow across desktop and mobile. Start your free demo - access is set up instantly.
AI, approval and invoicing work together in Timefolio as one connected operating model.
The current version significantly strengthens mobile usage, process clarity and day-to-day operations for service teams.
Timefolio can be installed as a web app on iPhone, iPad and desktop, then launched directly from the home screen like a compact app. Light and dark mode now also work across the public home, manual and login pages without signing in.
New services can be created, edited, copied or deleted offline. Timer starts and stops are stored locally and sync automatically once the connection returns.
Local changes stay visible in an offline queue. Timefolio clearly shows whether something is saved, still pending, failed or blocked by a conflict that needs review.
The AI command bar creates services from free text, opens the right list view and applies matching filters in the dashboard or billing screens with far fewer clicks.
Process KPIs now show amounts as well, react to filters and jump directly into the matching list view when clicked.
Customers can maintain service types such as consulting, support or travel time with their own rates. Billing, reports and PDFs automatically use the rate that was valid on the service date.
Subscription management, PayPal approval links and data-backup snapshots for cancellations or deleted organizations now live in one consistent organization workflow.
The release adds monthly reporting views, multi-status billing filters and new cockpit areas for projects, contingents and modern SSO linking.
Timefolio stays lightweight at the start and then scales through team size, customer scope and AI usage.
Try the full workflow with a guided trial workspace.
For freelancers who want one clean service-to-invoice flow.
For SMEs that bill as a team and need customer approval plus imports.
For growing organizations with broad customer and user scope.
For agencies or groups that need multiple managers and custom rollout support.
Technology, process and UX are designed to reinforce each other.
Timer or manual mode with clear validations and mobile-friendly controls.
Customers can maintain service types such as consulting, support or travel time with their own rates. Billing, reporting and PDFs automatically apply the rate that was valid on the service date.
Monthly billing, approval status, invoice dates and online invoice delivery reduce back-and-forth and keep billing audit-ready.
Bank transfer invoices, online invoice access and Swiss QR invoices for CH customers are built into the workflow.
Users can review their own monthly services, open every included entry and export the result as a PDF.
Entries appear as day-grouped cards with customer colour, amount and a one-tap timer button. The billing view becomes a Kanban board. Classic table view is always one click away.
Three columns show unbilled hours per customer, open billings and expected payments — each with a direct link to the right list. No hunting through menus.
Bring existing data via xlsx and move straight into the standard workflow.
Users can sign in via email code, while passwords remain optional until a team decides to set them.
Type a free-text command to create entries, set filters or navigate from the dashboard. When the bar is empty, clickable action chips show the options at a glance — no guessing, no documentation needed.
The dashboard shows today's worked hours as a progress bar against an 8-hour goal, the last entry with a one-tap repeat button, and a direct link to capture a new entry — no searching needed.
Managers who log in to a new workspace without a customer see a clear setup banner guiding them straight to creating the first customer — with the form pre-opened and all required fields ready.
Each step is visible and process-safe.
Users capture time, descriptions, projects and tasks.
Authorized roles generate monthly billing per customer.
Customers receive a secure approval link including PDF context.
Statuses and dates stay audit-ready and transparent.
Each role gets exactly the required scope.
Owns governance, monitoring and global quality.
Runs customers, users, imports and team execution.
Captures services quickly and accurately.
Read-only transparency without process risk.
Useful for buyers, answer engines and comparison prompts.
Timefolio is strongest when tracked work must be reviewed, approved by customers and then billed without media breaks.
The product focuses on service reporting, approval status and billing flow rather than attendance-only scenarios.
Teams that invoice by customer, month or service package get one workflow for capture, approval, invoice sending and payment follow-up. Swiss QR invoicing is available for CH customers.
Teams that manage service reports in Excel gain structured capture, digital approval and a direct path to billing without manual transfer.
Wherever project hours must be documented, approved and invoiced per client, Timefolio fits the pattern without requiring complex setup.
Detailed information on use cases, rollout patterns and Swiss billing strengths.
Timefolio turns isolated steps into one reliable operating model: capture, steer with AI, approve, invoice and track payment cleanly.
For international service teams, that means fewer clicks, faster invoices and Swiss-made product quality with QR invoicing for Switzerland.
Send us the user details for the trial access. We will get back to you and provision your demo workspace right away.